OES is engaged in constructing a reporting and forecasting portal system that will collaborate with Centers, Departments and Programs (COPs) of FDA. This project will become the pilot for the overall agency-wide effort. OES will continue to stay in compliance with National Archives and Records Administration (NARA) in standardizing areas of our record-keeping processes. <i>Information is current as of September 30, 2012</i> In Phase I OES formulated a database from ACCESS, the Master Agency Reporting System. The Office developed forms to enter enable data entry and configured report templates for data outputs. COMPLETED COMPLETED 1. Perfect knowledge of ACCESS 2010 3/30/2012 Completed 3/30/2012 2. Formulate and expand fields for the OES reports 4/30/2012 Completed 4/30/2012 3. Continue to develop the MARS ACCESS database data entry and report forms 4/30/2012 <i>(5/31/2012)</i> Completed 5/31/2012 4. Enter data into the OES database 5/1/2012 Completed 6/30/2012 5. Generate OES reports from the database 5/30/2012 Completed 6/30/2012 In Phase II OES implemented a process to enter data gathered from Agency records into the Master Agency Reporting System database. OES formulated the database in ACCESS and gathered data from a wide range of records and documents including events, press releases, briefings, projects, monthly/quarterly data outputs, and analyses. The repository of data will be used to produce OES reports for agency-wide usage. In Phase III OES will introduce “HOW TOs” using SharePoint Workspaces and ACCESS. Leveraging these applications will allow the Office to work smarter and more efficiently while collaborating on documents in which input from several OES staff is needed. COMPLETED COMPLETED 1a. Meet with Centers to formulate or expand database fields 6/1/2012 Completed 7/16/2012 1b. Meet with Centers to enter data into database and work closely to develop enhancements in forecast reporting 6/11/2012 Completed 8/17/2012 2. Generate Center reports from the database 6/22/2012 <i>(9/21/2012)</i> Completed 11/30/2012 3. Roll out to the Centers – CDER, OER, OEA (designated for 2nd pilot) 6/29/2012 <i>(10/22/2012)</i> Completed 12/1/2012 ON TRACK NOT YET STARTED 1a. Hold tutorials on <i>’How to’</i> use SharePoint 7/9/2012 <i>(11/16/2012)</i> Completed 11/27/2012 1b. Hold tutorials on <i>’How to’</i> develop workspaces, add and edit documents 7/16/2012 <i>(11/16/2012)</i> Completed 1/8/2013 1c. Hold tutorials on <i>’How to’</i> make entries onto the workspaces developing a systematic way to share information and finalize reports through collaboration 7/23/2012 <i>(12/7/2012)</i> Completed 1/10/2013 1d. Hold tutorials on <i>’How to’</i> improve information accuracy 8/6/2012 <i>(12/14/2012)</i> Completed 2. Improve efficiency in OES Reporting - no ping ponging documents via email 8/13/2012 <i>(1/7/2013)</i> Completed 2/8/2013 3. Implement time schedule for entering data onto the portal 8/20/2012 <i>(1/7/2013)</i> Completed 2/8/2013 4. Archive workspace data on a monthly basis 8/27/2012 <i>(1/7/2013)</i> Not Yet Started 5. Roll out to Centers, Offices, and Programs - COPs 9/10/2012 <i>(1/14/2013)</i> Not Yet Started NOT YET STARTED NOT YET STARTED 1. Collect user feedback during the pilot period through the pilot evaluation 10/1/2012 <i>(2/18/2013)</i> Not Yet Started 2. Make improvements 10/15/2012 <i>(2/22/2013)</i> Not Yet Started 3. Roll out FDA-wide 2/25/2013 Not Yet Started http://www.fda.gov/AboutFDA/Transparency/track/ucm206211.htm FDA-TRACK OC Administrative Offices Dashboard ਍††਍਍਍਍਍਍਍