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U.S. Department of Health and Human Services

About FDA

FDA Master Agency Reporting System (MARS)

Description: OES is engaged in constructing a reporting and forecasting portal system that will collaborate with Centers, Departments and Programs (COPs) of FDA. This project will become the pilot for the overall agency-wide effort. OES will continue to stay in compliance with National Archives and Records Administration (NARA) in standardizing areas of our record-keeping processes. (1)

Accomplishment: In Phase I, OES formulated a database from ACCESS, the Master Agency Reporting System. The Office developed forms to enable data entry and configured report templates for data outputs. In Phase II, OES implemented a process to enter data gathered from Agency records into the Master Agency Reporting System database. OES formulated the database in ACCESS and gathered data from a wide range of records and documents including events, press releases, briefings, projects, monthly/quarterly data outputs, and analyses. The repository of data will be used to produce OES reports for agency-wide usage. In Phase III, OES will introduce “HOW TOs” using SharePoint Workspaces and ACCESS. Leveraging these applications will allow the Office to work smarter and more efficiently while collaborating on documents in which input from several OES staff is needed.

Phase 1: Develop and Design

Briefing Status: COMPLETED

Prior Briefing Status: COMPLETED

Milestone DescriptionMilestone DateMilestone StatusMilestone Completion Date

1. Perfect knowledge of ACCESS 2010 - Training

3/30/2012

Completed 3/30/2012

2. Formulate and expand fields for the OES reports

4/30/2012

Completed 4/30/2012

3. Continue to develop the MARS ACCESS database data entry and report forms

4/30/2012

(5/31/2012)

Completed 5/31/2012

4. Enter data into the OES database

5/1/2012

Completed 6/30/2012

5. Generate OES reports from the database

5/30/2012

Completed 6/30/2012

Phase 2: Develop and Implement

Briefing Status: COMPLETED

Prior Briefing Status: COMPLETED

Milestone DescriptionMilestone DateMilestone StatusMilestone Completion Date

1a. Meet with Centers to formulate or expand database fields

6/1/2012

Completed 7/16/2012

1b. Meet with Centers to enter data into database and work closely to develop enhancements in forecast reporting

6/11/2012

Completed 8/17/2012

2. Generate Center reports from the database

6/22/2012

(9/21/2012)

Completed 11/30/2012

3. Roll out to the Centers – CDER, OER, OEA (designated for 2nd pilot)

6/29/2012

(10/22/2012)

Completed 12/10/2012

Phase 3: Train and Make Connections

Briefing Status: DELAYED

Prior Briefing Status: DELAYED

Milestone DescriptionMilestone DateMilestone StatusMilestone Completion Date

1a. Hold tutorials on ’HOW TO’ use SharePoint

7/9/2012

(11/16/2012)

Completed 11/27/2012

1b. Hold tutorials on ’HOW TO’ develop workspaces, add and edit documents

7/16/2012

(11/16/2012)

Completed 1/8/2013

1c. Hold tutorials on ’HOW TO’ make entries onto the workspaces developing a systematic way to share information and finalize reports through collaboration

7/23/2012

(12/7/2012)

Completed 1/10/2013

1d. Hold tutorials on ’HOW TO’ improve information accuracy

8/6/2012

(12/14/2012)

Completed 2/8/2013

2. Improve efficiency in OES Reporting - no ping ponging documents via email

8/13/2012

(1/7/2013)

Completed 2/8/2013

3. Implement time schedule for entering data onto the portal

8/20/2012

(1/7/2013)

Completed 2/8/2013

4. Archive workspace data on a monthly basis

8/27/2012

(1/7/2013)

(2/28/2013)

Completed 3/15/2013

5. Roll out to Centers, Offices, and Programs - COPs

8/28/2012

(1/14/2013)

(3/15/2013)

Delayed

Phase 4: Evaluate

Briefing Status: DELAYED

Prior Briefing Status: DELAYED

Milestone DescriptionMilestone DateMilestone StatusMilestone Completion Date

1. Collect user feedback from the pilot period through the pilot evaluation

10/1/2012

(2/18/2013)

(4/15/2013)

Delayed

2. Make improvements

10/15/2012

(2/22/2013)

(5/20/2013)

Delayed

3. Roll out FDA-wide

10/29/2012

(2/25/2013)

(6/10/2013)

Delayed

Footnotes

  • (1) The dates in italics are modified milestone due dates that have been updated due to real-time delays. The milestone status reflects the current reporting quarter’s status. If a milestone is missed, the milestone will remain delayed until the milestone is completed.

Key Projects Legend

Milestone StatusDefinition
Not Yet StartedWork for specific milestone has not yet been started.
CompletedMilestone and/or overall project is completed.
On TrackMilestone - On track for completion by milestone deadline. Quarter status - Project is on track for completion based on overall milestone status.
On HoldMilestone - On hold, but deadline for completion has not passed. Quarter status - Project is on hold, based on overall milestone status.
DelayedMilestone - Delayed as it has not been completed and deadline has passed. Quarter status - Project is delayed based on overall milestone status.

Glossary

Note: The data provided on this website is produced on an ongoing basis for performance management purposes and is subject to change due to updates of preliminary estimates, corrections, or other reasons. In addition, FDA may change the type or amount of data provided on this website at any time. Information marked as "Completed" may include measures and/or key projects for which activities are ongoing but no longer tracked as part of FDA-TRACK.