About FDA
FDA Master Agency Reporting System (MARS)
Description: OES is engaged in constructing a reporting and forecasting portal system that will collaborate with Centers, Departments and Programs (COPs) of FDA. This project will become the pilot for the overall agency-wide effort. OES will continue to stay in compliance with National Archives and Records Administration (NARA) in standardizing areas of our record-keeping processes. Information is current as of September 30, 2012
Accomplishment: In Phase I OES formulated a database from ACCESS, the Master Agency Reporting System. The Office developed forms to enter enable data entry and configured report templates for data outputs.
In Phase II OES implemented a process to enter data gathered from Agency records into the Master Agency Reporting System database. OES formulated the database in ACCESS and gathered data from a wide range of records and documents including events, press releases, briefings, projects, monthly/quarterly data outputs, and analyses. The repository of data will be used to produce OES reports for agency-wide usage. In Phase III OES will introduce “HOW TOs” using SharePoint Workspaces and ACCESS. Leveraging these applications will allow the Office to work smarter and more efficiently while collaborating on documents in which input from several OES staff is needed.
Phase 1: Develop and Design
Briefing Status: COMPLETED
Prior Briefing Status: COMPLETED
| Milestone Description | Milestone Date | Milestone Status | Milestone Completion Date |
|---|---|---|---|
|
1. Perfect knowledge of ACCESS 2010 |
3/30/2012 |
Completed | 3/30/2012 |
|
2. Formulate and expand fields for the OES reports |
4/30/2012 |
Completed | 4/30/2012 |
|
3. Continue to develop the MARS ACCESS database data entry and report forms |
4/30/2012 (5/31/2012) |
Completed | 5/31/2012 |
|
4. Enter data into the OES database |
5/1/2012 |
Completed | 6/30/2012 |
|
5. Generate OES reports from the database |
5/30/2012 |
Completed | 6/30/2012 |
Phase 2: Develop and Implement
Briefing Status: COMPLETED
Prior Briefing Status: COMPLETED
| Milestone Description | Milestone Date | Milestone Status | Milestone Completion Date |
|---|---|---|---|
|
1a. Meet with Centers to formulate or expand database fields |
6/1/2012 |
Completed | 7/16/2012 |
|
1b. Meet with Centers to enter data into database and work closely to develop enhancements in forecast reporting |
6/11/2012 |
Completed | 8/17/2012 |
|
2. Generate Center reports from the database |
6/22/2012 (9/21/2012) |
Completed | 11/30/2012 |
|
3. Roll out to the Centers – CDER, OER, OEA (designated for 2nd pilot) |
6/29/2012 (10/22/2012) |
Completed | 12/1/2012 |
Phase 3: Train and Make Connections
Briefing Status: ON TRACK
Prior Briefing Status: NOT YET STARTED
| Milestone Description | Milestone Date | Milestone Status | Milestone Completion Date |
|---|---|---|---|
|
1a. Hold tutorials on ’How to’ use SharePoint |
7/9/2012 (11/16/2012) |
Completed | 11/27/2012 |
|
1b. Hold tutorials on ’How to’ develop workspaces, add and edit documents |
7/16/2012 (11/16/2012) |
Completed | 1/8/2013 |
|
1c. Hold tutorials on ’How to’ make entries onto the workspaces developing a systematic way to share information and finalize reports through collaboration |
7/23/2012 (12/7/2012) |
Completed | 1/10/2013 |
|
1d. Hold tutorials on ’How to’ improve information accuracy |
8/6/2012 (12/14/2012) |
Completed | |
|
2. Improve efficiency in OES Reporting - no ping ponging documents via email |
8/13/2012 (1/7/2013) |
Completed | 2/8/2013 |
|
3. Implement time schedule for entering data onto the portal |
8/20/2012 (1/7/2013) |
Completed | 2/8/2013 |
|
4. Archive workspace data on a monthly basis |
8/27/2012 (1/7/2013) |
Not Yet Started | |
|
5. Roll out to Centers, Offices, and Programs - COPs |
9/10/2012 (1/14/2013) |
Not Yet Started |
Phase 4: Evaluate
Briefing Status: NOT YET STARTED
Prior Briefing Status: NOT YET STARTED
| Milestone Description | Milestone Date | Milestone Status | Milestone Completion Date |
|---|---|---|---|
|
1. Collect user feedback during the pilot period through the pilot evaluation |
10/1/2012 (2/18/2013) |
Not Yet Started | |
|
2. Make improvements |
10/15/2012 (2/22/2013) |
Not Yet Started | |
|
3. Roll out FDA-wide |
2/25/2013 |
Not Yet Started |
Key Projects Legend
| Milestone Status | Definition |
|---|---|
| Not Yet Started | Work for specific milestone has not yet been started. |
| Completed | Milestone and/or overall project is completed. |
| On Track | Milestone - On track for completion by milestone deadline. Quarter status - Project is on track for completion based on overall milestone status. |
| On Hold | Milestone - On hold, but deadline for completion has not passed. Quarter status - Project is on hold, based on overall milestone status. |
| Delayed | Milestone - Delayed as it has not been completed and deadline has passed. Quarter status - Project is delayed based on overall milestone status. |
Glossary
Note: The data provided on this website is produced on an ongoing basis for performance management purposes and is subject to change due to updates of preliminary estimates, corrections, or other reasons. In addition, FDA may change the type or amount of data provided on this website at any time. Information marked as "Completed" may include measures and/or key projects for which activities are ongoing but no longer tracked as part of FDA-TRACK.
